COVID-19 INFORMATION AND UPDATES
A Message from the Commodore and the Board of Directors
WWW.PEYC Link – For the Latest COVID-19 Updates
Boat Yard Access, Launch Date, Municipal Docks
New Guidelines – Guests
Our House Director reported that although the Province announced our locality was permitted to enter Stage 3 of Phase 2 COVID-19 Framework for Reopening, certain mandatory regulations remain in effect as imposed at the provincial and municipal levels. In view of the continued restrictions, it does not seem feasible to open the interior of the Club at this time. The Yacht Club will remain closed continuing to provide services with our outdoor patio. As stated in an earlier blast the Club patio area was opened to provide services for members only. A board decision to allow guests has been approved with the following guidelines.
1. Members will be solely responsible for their guests while in attendance.
2. The club member will be responsible for attaining and completing a COVID checklist for each of their guests. In the event of an incident we will be able to provide “contact tracking”.
3. Guests must remain within their invited circle.
4. Only club members will be permitted to order and receive service from the bar staff.
Note: Effective date August 01, 2020.
The above guidelines have been established to protect the health and safety of our membership, staff and our guests. Your cooperation is greatly appreciated as we continue to adjust to the changing COVID environment. Note: Sample form below.
The club will continue with the Board’s previous decision to not allow reciprocal or visiting boats on both club and municipal docks for the remainder of the season. The exception would be a vessel in distress.
Moria Coull, Junior Camp Director reported that we received approval for the Canada Summer Jobs Programme. The programme is providing instruction for CANSAIL 3/4 students only.
During the week of set-up for the Learn to Sail programme I would like to thank Jon Wilkins, Don Walton, Bobby Peat and John Coull for their hard work in getting the camp ready to go for the opening week of July13,2020. Some repairs and updates where required at the Waupoos site. Thanks to Will Harney who brought a laser boom from Toronto. The trailer has been fully cleaned and Sherry Tait made new curtains for us to help clean it up a bit. Sue Skuffham and Cory have been great with volunteering in the morning for the first week to help screen the parents and get them to sign off on COVID-19 checklist questions. Vicky Vachon loaned a laser sailboat for the program.
The summer jobs grant allowed us to hire a student. Jack de Cartier will be working at the sail camp on Tuesdays and Wednesday and at PEYC Thursday to Saturday. He will be providing some housekeeping (washrooms and shower cleaning), general maintenance and cleanup around the club. Say Hello when you see him around.
The Board thanks the staff and our members for your continued adherence to the changing guidelines while keeping the club a safe and welcoming experience.
Commodore Fox on behalf of the PEYC Board
The COVID Symptoms Checklist will come int affect on August 01, 2020.
Do you have any of the below symptoms
a. Fever (greater than 38.0 C)?
c. Shortness of breath / difficulty breathing?
d. Sore throat?
e. Runny nose?
Has anyone in your household experienced any of the above symptoms in the last 14 days?
Have you, or anyone in your household travelled outside of Canada in the last 14 days?
Have you, or anyone in your household been in contact in the last 14 days with someone who is being investigated as a suspected case of COVID-19?
Are you currently being investigated as a suspected case of COVID-19?
Have you tested positive for COVID-19 within the last 10 days?
If an individual answers “YES” to any of the above questions, they will not be permitted to access or utilize any club services.
Effective Friday July 10, the wearing of face masks will be mandatory for everyone inside all commercial business in Hastings and Prince Edward Counties.
Anyone entering the clubhouse (restricted admittance) and Club Washrooms must wear a face mask for their protection and the protection of others. We urge you to comply with this latest new government regulation. The directive from the Hastings/Prince Edward Health Unit was approved by our Municipal Council.
Members are responsible for supplying their own face masks.
Update # 14
THANK YOU – THANK YOU – THANK YOU
Thank you to the members of the board who have been working behind the scenes to keep you up to date on the latest Provincial Orders, Ontario Sailing notifications and Municipal guidelines. This information has been shared with the membership through our eBlasts and posted on our website. Guidelines have been establish to ensure that we are complying and ensuring the safety of our members as we work our way through this changing environment as a result of the COVID-19 pandemic. Also, I want to recognize the patience and cooperation of our membership during the past few months. Your cooperation has been greatly appreciated and gives us confidence that our decisions have been in the best interest of the club while continuing to provide limited services.
As you know, we opened up a designated outdoor patio area to provide beverage service. Thanks to Bev Gorsline, House Director, Michelle Edmunds, Club Manager and bartender Jon Deary for organizing this service. Our initial reopening of the designated club’s outdoor patio bar area was a welcome first step to resuming service. Moving forward, effective immediately, bar hours will be extended with the following schedule:
Sunday – Closed
Monday – 3pm to 6pm
Tuesday – 3pm to 6pm
Wednesday – 3pm to 6pm
Thursday – 3pm to 6pm
Friday – 3pm to 7pm
Saturday – 2pm to 5pm
Pursuant to mandated regulations, the clubhouse itself remains closed. The outdoor patio bar area is a weather
permitting scenario. In the event of inclement weather membership will be notified of the patio closure and the on-site premises will be posted accordingly. For the safety of our membership and staff, social distancing measures continue as we expand our operations.
Thank you to the membership for your understanding, consideration and support! We couldn’t do this without you. Please be advised that our Manager will be returning to her full time managerial duties.
Notice to Boaters:
Due to circumstance beyond our control related to the COVI-19 pandemic the club experienced a minor delay with our boat launch. The Board has decided that there will be no reductions or refunds on either launch fees or dockage fees for the 2020 season. For those who have requested deferrals for the 2020 season please ensure that arrangements have been made with Mr. Lanning, Yacht Services Director.
Gordon Fox, Commodore
Information Update for Membership
This information is provided to keep the membership updated and to give you a better understanding of why the Board has proposed the guidelines for our outdoor patio opening.
Service will be provided through the back deck lounge entrance (chart room). The patio area will be defined as the area inside the red cones. Ie: back deck and tent area with picnic tables. To comply with Municipal regulations, please remain in the designated area while consuming your favourite beverage. To help protect staff and reduce contamination all beverages will be served in plastic cups which can be deposited in a garbage container on site. The health and safety of all is paramount to a safe and enjoyable get together.
Your cooperation and assistance is greatly appreciated as we work our way through these changing times.
COVID-19 Regulations FAQ and Update from Ontario Sailing
June 23, 2020
The COVID related legislation continues to challenge each of us. The different areas of sailing activities fall under different pieces of the regulations – day camps, recreational boating, athletic training and social events are all different pieces of the laws and regulations. It is important to be clear about which activity you are looking at and clear in your communication to members and stakeholders about what is allowed in different situations.
We continue to get questions from clubs regarding the current legislation and how it may impact sailing in the province. We certainly do not have all the answers; just doing our best to understand the laws, sometimes with legal and/or government input. There are many areas that are not clear and may be impacted by local government authorities. Here are some of the common questions and observations from across the province:
Can we hold Sail Past?
The club cannot host an event with more than 10 people. Inviting your members to participate at the club at a specific time means you are hosting an event.
It is the season to be creative. Clubs are doing things like flag raising with a small group and sharing this virtually, spreading activities over a weekend with restaurant Sailpast specials available all weekend or taking pictures of their decorated boats and submitting them electronically.
Can Ontario Sailing help with insurance?
Ontario Sailing does not currently offer any insurance to clubs. Instructors have an insurance package for themselves through their registration with Sail Canada.
Ontario Sailing is working with other sports to advocate for some insurance protection through government regulations in relation to COVID-19.
Can we teach Learn to Cruise?
Nothing in the regulations for either stage addresses recreational programs such as Learn to Cruise. The key component of all the regulations is that everyone needs to stay 2m away from other people. You cannot do any activity in which there is a likelihood of coming within 2m of someone else (instructor or participant).
What about Double handed? What if they are in the same household/social circle?
Ontario Sailing can only interpret the laws and regulations as written. In regard to double handed within social circles, the laws are not very clear. Here is a summary of what is written for each activity area for communities in Stage 2:
Day Camps – Encouraged to maintain a 2m distance even in cohorts. Local Public Units are the authority to clarify what that looks like for a day camp environment.
Recreational Boating & Sport Training – The key component of all the legislation and associated regulations have been that all participants need to stay 2m apart from each other and there must not be any activity that is likely to result in individuals coming within 2m of each other.
Club Boards are required to ensure that the club follows public health recommendations and is operated to enable individuals to stay 2m apart. There is an exception for people that arrive together (under Schedule 1, Section 4 – General Compliance of Ontario Regulation 263/20). Clarification on the laws being enforced in your area for recreational boating and sport training should come from the local police and/or bylaw authorities.
What is the role of local Public Health units?
For Day Camp Operations: The regulations specifically mention that camps must follow the Ministry of Health’s guidance document which indicates a role of local public health units in helping to manage outbreaks. Therefore, we strongly suggest that anyone running a sailing school, fitting under the day camp regulations, makes a connection with their local health unit.
Other Areas: We are hearing clubs suggest that local public health units are giving permission for various activities ranging greatly across the province. However, it is important for clubs to understand that the public health unit does not enforce the laws. They may work with police and bylaw officers; however, we recommend due consideration is given to their authority on matters involving the legislation and regulations.
As we talk to leaders from across the province, we have learned that many local authorities are responding differently to the current situation. In some locations, stricter rules remain in place. We also know many of you have specific situations and questions which we cannot answer as the laws are written broadly. We continue to strongly recommend you connect with your local authorities (Landlord, City Councillor, Police department, etc.) to ensure that you are getting information from the authority with jurisdiction and that you are getting information in writing from them.
We learned Friday that several professional sports teams have recently had outbreaks and had to shut down facilities. It reminds us of how easy it happens and about the consequences to the organization when it does happen. The consequences to the individuals involved can be much more serious and long term.
As the sailing community, we need to continue to be patient and make decisions for the health and well-being of all sailors. We share these updates with the designated leader of each of our member organizations to help guide the decisions each Board of Directors makes as pillars of that sailing community.
OUTDOOR PATIO-LIBATION STATION -HOW YOU CAN HELP
SPECIAL MESSAGE FROM HOUSE DIRECTOR
As the Province has expanded on regulations and we move into Stage 2 of COVID-19 recovery, we are pleased to announce that Prince Edward Yacht Club is moving forward as well.
Although the clubhouse will remain closed, we have obtained the necessary permission to extend our patio license. We will be creating an area at the rear of the clubhouse in the back parking lot. This will allow us to finally gather in limited numbers for an exclusively outdoor experience while respecting social distancing measures.
Our plan is to open this area on Thursday, June 25, 2020. To begin, proposed hours of operation would include:
Thursday 3pm – 6pm
Friday 3pm – 7pm
Saturday 3pm – 6pm
Sunday 1pm – 4pm
But before we open up this area, there is some work to be done with membership participation. The grounds need to be cleared, pop-up tents assembled, picnic tables with umbrellas set up in the designated area, BBQ’s relocated, and some grass trimming and flower bed weeding, just to name a few projects. Anyone able and wishing to assist in a work party on Saturday, June 20, 2020, please contact Bev Gorsline by email at email@example.com. We’ll set up a schedule of assigned tasks to get the jobs done.
Once the area is set up and we open up, service will be offered from the clubhouse entrance on the rear porch. You can enjoy your beverage in the designated outdoor area. Due to the outdoor nature of the set up, it will be “as weather permits” arrangement. In the event of inclement weather we will circulate an email announcement and post the club to advise membership that the area is closed.
We are excited to enter this next stage and look forward to seeing everyone soon.
House Director, Bev Gorsline
June 14, 2020
SUCCESSFUL LAUNCH – BOATING SEASON BEGINS
The weather co-operated giving us a nice sunny day, water levels remained low with no flooding as our work crews set about lifting boats into the water. In order to comply with the Provincial Orders around physical distancing dedicated work crews were assigned specific tasks. This proved to be a very effective system. Thanks to Dave Lanning, Yacht Services Director, for setting up the crews and organizing the operation.
As I have mentioned before, compliments to all who participated and have made the board’s job easier by following the guidelines that we have established to protect the health of our membership and to provide a safe environment for both boat preparation and launch. Unfortunately, the coronavirus is still with us and caution will be required as we move forward as the Provincial Government releases their reopening plans.
The Clubhouse remains closed. The washrooms are available for members utilizing the door code.
Moria Coull, Vice Commodore, has been monitoring the latest updates from the Ontario Sailing Association in response to Mr. Ford’s announcements and passes on the following update for the membership.
Ontario Sailing’s COVID-19 Response
Premier Ford’s June 8th Announcement
June 9, 2020
Reopening of Ontario is moving forward, one step at a time. With two days of new case numbers below 300, there is good news all around for the province of Ontario to begin to emerge from the COVID-19 pandemic. These are all positive steps towards allowing sailors in Ontario to enjoy more of their favourite activities on the water. Ontario Sailing has been working hard to stay on top of each government announcement and how they may impact all of our member organizations.
Premier Ford made a highly anticipated announcement yesterday moving the province forward in reopening. There are many unclear areas from this announcement and we need to wait for the regulations supporting the announcement to be released with the details of the changes in the law that will come into effect on Friday, June 12th. As soon as the details of the regulations are available, we will do our best to communicate to the leaders of all our member organizations how they impact sailing.
The announcement did give some indications that the social gathering size would increase across the province. Also, in some regions there may be potential for some team sport practices as long as physical distancing practices are maintained. Additionally, while there was no green light for summer day camps for July and August, it was promised that more information would be coming shortly about guidelines.
Throughout the pandemic, we have been consistent in reminding everyone that the laws in Ontario are different than other parts of Canada and other countries and that each municipality has also added specific requirements. The recent announcement highlights even further that there will be more regional differences, and everyone will need to be cautious and informed about what is permitted in any region in which they are sailing.
This is a great step to celebrate! Ontario Sailing will work as efficiently as possible to help provide clarity to the Ontario laws and Public Health recommendations and share information with our member organizations as it becomes available.
We encourage every sailor to support your organization’s leadership and be patient as we await the detailed information that is needed to make decisions about what this next stage looks like for sailing.
To read the announcement from the Provincial Government please see their announcement here:https://news.ontario.ca/opo/en/2020/06/ontario-permits-more-businesses-and-services-to-reopen-in-the-coming-days.html
Stay Safe, Stay Patient and Stay Tuned!
Bev Gorsline, House Director has been reviewing the latest update (Opening Ontario). There are still clubhouse restrictions but we are looking into what may be permissible and how the club could adapt to the new restrictions in stage 2. To learn about what can reopen in each stage and where, according to the government’s regional approach to stage 2, click on the link: https://www.ontario.ca/page/reopening-ontario-whats-each-stage#section-2 .
Reminder: Dock Deferrals
The deadline to pay for the dock or defer passed on June 5th. Payment has been deferred to June 20th. Anyone who hasn’t paid for their dock, or paid to defer by June 20th, will need to pay the $250 deposit and resubmit an application for 2021 and go on the dock wait list for next year. Contact D. Lanning, Facilities Director to confirm your intentions and settle your accounts.
Mike Bowland, Fleet Captain and scorer:
Notice to the racing community: I have provided an outline of the procedures that, while not allowed by Ontario Sailing, will be allowed for scoring should races happen informally. The race schedule will be posted on the website along with special instructions. Ie: crew makeup, scoring, physical distancing, etc.
Gordon Fox, Commodore PEYC
PRINCE EDWARD YACHT CLUB UPDATE
Well, it certainly warm enough for a while. We continue to adapt to the COVID-19 Provincial Orders. I want to thank all of our boaters who have been preparing their boats for being mindful and respectful of the guidelines that were issued. Launch is set for June 5th. Launch guidelines have been sent to all boaters in the boatyard. Attendance during launch is restricted to those who are launching a boat or those who have been approved by the Yacht Services Director to assist with launch activities.
The Municipal docks have been reconnected and there is water and hydro available on all docks. In spite of warnings of high water levels there has been no flooding in the boatyard or parking lot. As stated in earlier posts physical distancing is still in effect. The latest COVID-19 update states: Boat clubs can resume recreational services – meaning launching and accessing boats to go for independent recreational sails with only people from your own household. No clubhouse can be open, except for washrooms use and emergency aid.
The washrooms at the club are open for use by code entry only. Cleanliness after use of the facilities is the responsibility of each individual. Sprays and wipes are available to clean the facilities after each use. It is essential that the washroom guidelines posted in the foyer are strictly adhered to to ensure the safety of the membership and controlling the spread of COVID-19. These guidelines must be followed or washroom privileges will terminate.
Our Manager, Michelle Edmunds who has been on temporary leave will return to her managerial duties commencing June 1st on a limited schedule. Please be reminded that the club remains closed and communications will continue through telephone and email.
At this time I would like to recognize and give a big thanks to David Dodd who has been monitoring all emails and distributing such to the appropriate director. The Board appreciates all the David does for the club.
Commodore, Gord Fox
CLUBHOUSE REMAINS CLOSED – WASHROOMS OPEN
The launch date of Friday, June 5th has been booked and baring in unforeseen changes in the Provincial Orders launch will proceed starting at 0800 hours. Launch guidelines are contained in this information bulletin.
The Provinces official announcement was that clubs may open effective Saturday, May 16th, with the caveat “only if you are ready”. The board is attempting to provide an environment to ensure the safety of our membership during our launch while preventing the spread of the virus.
The Clubhouse will remain closed. The Club washrooms will be open to club members. We would appreciate if we could keep it limited to the boaters for the time being. Only boaters accompanied by immediate family are allowed on the docks in accordance with existing Provincial orders. No guests are allowed at this time. As the clubhouse is not staffed members using the facilities will be responsible for the cleanliness of the washrooms and must follow the posted rules in the foyer for the use of the washrooms. Physical distancing and gatherings of no more that five person are still in affect. The code for the front door has been changed and is posted on the members only section on the PEYC website. Your cooperation is imperative if we are to continue to provide washroom access.
For those boaters who are contemplating living aboard there are no showers available.
Note: Physical distancing is in affect and no guests allowed. Responsibility for adherence to Boatyard Guidelines is the sole responsibility of each individual boat owner including that of their assistants.
Reciprocals / Visitors:
With our limited facilities and the restrictions associated with the Provincial orders the club will not be accepting boaters who would normally enjoy reciprocals and other visiting boats. The exception would be boaters experiencing mechanical problems or an emergency.
In my discussions with Tanya Delany, Environmental Services & Sustainability, the municipality has not yet set a date for the opening of the Municipal facilities (Fuel & pump out). Discussions are ongoing and a report to council is forthcoming. We have been working in cooperation with the Municipality in developing our guidelines. For those who would like more information. link:https://www.wsps.ca/WSPS/media/Site/Resources/Downloads/covid-19-marinas-health-and-safety-guidance.pdf?ext=.pdf
PEYC Launch Guidelines June 5th @ 0800H
Whether on the day of launch, or before, members should raise any health and Safety concerns to:
• a Club Director
• the PEYC Health and safety Officer – Ted Mattinson.
This will help ensure that PEYC has taken all reasonable precautions.
Members working/volunteering in or outside of the club, need to consider how they can work safely and prevent the spread of COVID-19. The symptoms are like many other illnesses, including the cold and flu. At this time, it is recommended that any member who has any symptoms related to cold, flu or COVID-19 should be sent home.
In addition, PEYC advises these members to complete the online self-assessment or call either: • Telehealth: 1-866-797-0000 • Their primary health care provider (for example, family physician)
A Launch Safety briefing will be issued as a written set of guidelines along with an oral briefing with Q&A prior to work beginning.
As you know, the club-house remains closed while the washrooms are open with guidelines. For launch day, an enhanced sanitizing of the washrooms will be implemented.
The washroom will be sanitized periodically by a volunteer.
Hand sanitizer will be available for use prior to using the club-house door and upon leaving.
Members are required to comply with public health guidelines in respect of hand washing and disinfectant procedure. Micro-ban spray will be available for spraying faucets, flush handles and door handles after use.
The number of members accessing the washroom at one time will be limited to 1 (one). Physical distancing will be required; members must not gather in the foyer or on the decks.
Trailer boats are encouraged to ramp launch this year to reduce the strain on our smaller launch crews. If you have a trailer boat that needs to launch using Napanee Crane on our club’s launch day, you must register in advance.
The registration deadline including payment for launch is Monday June 1.
Only FULL MEMBERS will be eligible to participate in the club launch for 2020, due to our restricted abilities during the pandemic.
The Launch Day Plan:
There are 18 boats to launch from cradles this year, plus a currently unknown number of trailer boats. You may be contacted to discuss your ability to perform a launch day activity. If you accept that responsibility but before launch are compelled for whatever reason to self-isolate, please inform us promptly so that crews can be adjusted. To that effect, I will be asking some members to be available that day, in reserve in case someone else has to drop out. If
you are a boat owner not working Launch, and are self-isolating during Launch, you must delegate the Launch of your boat to a colleague, and you must inform us immediately. This is critical, inasmuch as Launch is an All or None event. We cannot afford the safety risk of boats being craned over other boats because Owners do not show up. All boats must be launched unless they are being sold or removed from the premises.
If you are planning to remove your boat from the premises by land (truck), it is just as critical that we be informed promptly, more or less to ensure that we do not launch your boat, and so we know to prepare it on wooden blocks supplied by you for removal by hydraulic trailer. The launch charge will still apply. I can be reached at firstname.lastname@example.org
All of our launch and pre-launch activities have been examined to determine how we can best carry them out safely, and respect social distancing guidelines. You will appreciate that this will require an effort by all those present. There will be a briefing to crews before their shift begins and mini updates may be required periodically as we see “what is working” and what is not.
Amongst other things:
In order to minimize numbers, work parties will be reduced to “by-invitation” crews. Participants are expected to monitor their personal state of health prior to arriving, and to forego participating if any adverse symptoms are observed. Participants are expected, and will be directed and supervised, to maximize the distance from each other, with the target being 1 fathom, where possible. Members, particularly those with experience in work parties, are welcome to volunteer, however they will need confirmation from me that they are selected for the work party. Regarding work assignments, I have the notes and details from previous launches and will be sifting through to make what I believe will be appropriate requests to members based on previous launches and experience.
I will send the assignment sheet to boat owners by Tuesday June 2nd and if you feel you are not able to perform the assigned task you should let me know asap.
Crew lists will be posted, but unlike prior years, it will be our goal to implement a “noon” shift change. We will be seeking to reduce the number of boat owners present at the club, on our grounds, at any given time by providing the best time-estimates possible.
Owners designated as 1st shift are asked to leave the yard (you can stay on your boat) when their shift has concluded. Owners on the 2nd shift are asked to stay out of the yard until the shift change horn is blown. Lunch & Coffee will NOT be provided in an effort to prevent transmission of virusbetween members handling food and dispensers.
The 1st shift will be free to leave for lunch at the end of their shift and the 2nd shift should eat an early lunch and be ready to go when their shift begins.
An estimated shift change time will be included with the notice of work assignments, which will be sent by blast, as well as individual email/phone, by Tuesday June 2.
Helmets will be inspected, and disinfected prior to Launch, and we will be setting up a helmet sanitizing station so that loaners can be disinfected prior to being re-issued to the2ndshift if necessary.
All persons within the launch areas or handling boats are required to wear safety boots, helmets, gloves, and are encouraged to wear safety vests. Helmets can be borrowed from PEYC, however, given the concerns in respect of Covid-19, members who own this equipment are encouraged to use it.
All those on site for launch whether on the volunteer crews or boat owners collecting their boat following launch are to bring either a cotton or N95 type mask for use when physical distancing may not be possible.
Members who have comments and observations in respect of launch procedures are welcome to email me. Suggestions for improvement, including improvement to safety procedures, are welcome.
Please remember that vehicle access is restricted during launch and haul-out. Parking on Hill street on the Friday may not be possible as construction has now started.
When the crane is on the property, vehicles must stay out of the way so it can maneuver as needed, and so trailer boats can be easily manoeuvred to the lift position next to the crane. Do not harass the “gate keeper” for access.
There will be a sign in station on the front deck. Please do not gather on either deck…always keep to the 1-Fathom Rule. (2m or 6ft)
Please do not bring spouses to the club grounds. The Club House will NOT be open at any point. Unfortunately there will not be any post-launch socializing.
Napanee Crane will not be raising any rigs this spring due to our limited crews. Use of the Club’s Mast Gin-Pole will not be permitted on launch day.
Mast crane activities and safety will be dealt with as a separate issue.
Yard & Dock Work-Parties:
Facilities work parties are important to reducing the cost of operating the club and by extension controlling our membership rates. In addition, pride of ownership by volunteers provides for better maintained facilities and equipment. Members gain work hours and learn about marine facility maintenance.
A yard work party will be necessary within a few days following the launch to pick up debris before rising flood water scatters everything.
To ensure that we minimize the density of persons, members can and should volunteer by email and will receive confirmation by the appropriate team leader.
Thank you for your patience and collaboration. Dave Lanning, Yacht Services Director
Additional Information: As we move forward physical distancing and measures to protect ourselves and others will remain a priority. Moria Coull, Vice Commodore, keeps us up to date on the latest posting from the Ontario Sailing Association which has posted a COVID-19 Public Health and Safety Measures for Sailing Clubs and Members. Link: https://ontariosailing.ca/wp-content/uploads/2020/03/Sail-Canada-Return-to-Sailing-and-COVID-19-Public-Health-and-Safety-Measures-for-Sailing-Clubs-and-Members-May-13-2020-Final-v3-r1.pdf I highly recommend that members click on this link.
Commodore, Gordon Fox
An update to let you know what has been going on during our COVID-19 closure.
1) New tap installed for outside tap for water going to the docks.
2) New 220V line to glass washer completed. Relocated original plugin to meet code. Ordered new LED pot lights to replace lights over serving tables. Yet to order new WIFI Smart thermostats to enable remote monitoring of our heating and cooling systems.
3) Sump pump installed in sump well, operating independently on its float system. The sump pump has been able to keep up with incoming water and the basement is dry. Water levels are low and have been consistent for the last month for so.
4) Drywall repair on walls due to plumbing installations are underway.
5) Still negotiating with Quinte Conservation re: building up back lot. Application has been submitted. Waiting for more information from Drew Harrison.
6) Month of May safety checks for the club have been completed.
7) Municipal boat launches are open and the Municipal docks at the club will be connected.
8) Motor for mast crane has been upgraded and is being reinstalled.
9) Members have been very respectful of our boatyard guidelines and boat preparations continue.
10) The June 5th launch date is confirmed. Guidelines for launch will be posted.
11) Notification sent out that all boat owners in the yard that all boats will be launched due to yard upgrades.
12) Jon Wilkins installed flags on flagpole.
Harry Veenstra, plumbing, Terry Shortt, electrical, Ted Mattinson, safety checks, Bobby Peat, Ted Mattinson and Dave Lanning for crane work and Wilky.
Thanks to all who have been working to keep up to date on such issues as monitor water levels, providing input on guidelines, attending calls and webinars by the Sailing Association, paying bills, monitoring the club phone calls and providing advice and suggestions as we continue to keep our membership informed and meet Provincial / Municipal guidelines.
Special Notice: For those who have not paid their 2020 docks fees they are now due and payable prior to the June 5th launch date. With the Yacht Club not being staffed, we would appreciate it if payments can be made via e-transfer, payable to the Prince Edward Yacht Club, email@example.com or mail us a cheque.
As of today’s official announcement the club may open effective Saturday, May 16th, with the caveat “only if you are ready”. First and foremost we must be able to ensure the safety of our membership and prevent the spread of the virus. Physical distancing is still mandatory which puts restrictions on the clubhouse (bar services) and other club activities involving numbers exceeding five unrelated persons. For now the clubhouse will remain closed. We are working on a procedure to provide the necessary cleaning requirements to allow the opening of the washrooms. Although this is good news we must move forward in a cautious and controlled manner.
Thanks to all for your cooperation and understanding as we continue to adapt to challenging and changing times. We will continue monitor the Provincial Emergency Orders and coordinate with our Municipal guidelines. As physical distancing remains mandatory into the foreseeable future, further guidelines and precautions requiring your participation will be expected.
Commodore, Gord Fox
COVID-19 #7. Boat Preparation Guidelines
As of May 4th the latest Provincial update is allowing marinas and boatyards to begin preparations for the recreational boating season. The Prince Edward boatyard will be open to only those boaters who have boats stored in the yard. Physical distancing must be adhered to. To ensure that we control the numbers and keep everyone safe the following procedures are being put in place.
These guidelines are being communicated to all members to ensure you that the Yacht Club is continuing to take all necessary precautions to insure the safety of our members and provide a safe boat preparation and launch.
COVID-19 Guidelines for Boat Preparation
All boat owners should ensure that they are familiar with all rules and guidelines prior to accessing the boatyard.
• Follow HPEPH guidelines and DO NOT come to the boatyard if you are experiencing any of the following:
o A new or worsening cough, fever, difficulty breathing, nasal congestion, chest tightness, muscle aches, chills, fatigue, loss of smell or taste, sore throat, headaches, digestive issues (nausea/vomiting/diarrhea/stomach pain).
o Close contact with a case of COVID-19.
o Close contact with someone who is ill with respiratory symptoms and/or has travelled outside of Canada in the past 14 days.
Everyone in the boatyard must always maintain physical distancing of 2 metres (unless working with a members of the same household).
o No guests are allowed in the community boatyard.
o No gathering in or around the boatyard, except with household members.
o Children should not be brought to boatyard
o No pets are allowed in the boatyard.
For your own personal protection. Wash hands with soap and water before and after handling equipment such as hoses or electrical cords. Water will be available but it is advised to bring your own soap and alcohol-based hand sanitizer and sanitize hands regularly.
o Remember gloves are not a substitute for washing hands.
o Avoid touching your nose, mouth, eyes and face.
If personal mask use is chosen as an additional precaution:
o Wash hands before putting personal mask on.
o Personal masks must not be shared with others.
o Masks and single-use gloves must be disposed of in a lined bin only. Bin will be supplied.
Bring your own tools and gloves. Tools are not to be left at the site and it is recommended that you clean and sanitize tools after use.
Place all trash in proper garbage receptacle or take garbage with you to dispose of at home.
Keep trips to and time spent at the boatyard to a minimum – plan ahead!
Adhere to the boatyard schedule and do not attend the boatyard when it is not your scheduled time.
Responsibility for adherence to Boatyard Guidelines is the sole responsibility of each individual boat owner including that of their assistants.
The following procedure is being adopted to schedule individual times for boaters to access their boats and to provide for physical distancing to ensure a safe environment for all.
PEYC Boat Prepping Schedule 2020.
Please review and comply with the following rotating schedule. It is our goal to limit the number of people in the yard to 5 at any given time, and have 1 unattended boat between each person working. You will be allowed access to the yard on an every-other day basis….half of owners on even numbered calendar days and the other half on the odd numbered days.
There are of course 18 boats in our yard which could mean that there could be a maximum of 9 people wanting to access their boats, but our hopes are that number will naturally be reduced as not all owners will be there during all of their allotted days, nor would they be there both morning and afternoon. If we find this system is not working to limit the number of owners in the yard to a safe level, further restrictions will follow. So please do the necessary work and then leave.
Please park in the south/front lot and use the laneway for pick up and dropping off supplies only.
Even Numbered Calendar Days Beginning May 4th.
Armour, Stanley, Coull, Barber, McNamara, Quaiff, Morris, Martel, Nichols
Odd Numbered Calendar Days Beginning May 5th.
Lanning, Johnson, Murray, Fox, Gilbert, McDonald, Uings, Loweth, Ross
We are well aware that there will be glitches in our procedures. We are asking for your patience and cooperation as we work our way through the process to ensure that everyone has the opportunity to prepare their boat for launch. With that in mind and to allow everyone sufficient preparation time we ask that only those preparations necessary to to launch the boat be carried out at this time.
COVID-19 UPDATES & REMINDERS
Municipal Docks and Launches remain closed:
The Municipal By-Law officers are actively monitoring compliance on a daily basis.
Prince Edward Yacht Club and Boat Yard remain closed:
All phone messages and emails are being monitored and will be answered in a timely manner. I have been checking the club and the boat yard while monitoring the water levels. Boat owners will be contacted if required.
PEYC – Boat Launch
Our launch dates have been cancelled with the Provincial Emergency Orders related to the COVID-19 pandemic in affect until May 12th. We are negotiating with Napanee Crane for a later date but again it will depend upon further updated Provincial Emergency orders and anticipated high water levels in the coming months. The February 15th dock deposit of $250 is expected to have been paid.
In case launch is delayed beyond mid-June, your Board is reviewing what appropriate refunds & discounts may be offered by PEYC for both those who have already paid their balances per the April 15th due date, and those who are waiting until the club-launch date.
Junior Sailing Camp:
The Junior Sail Camp has been cancelled for the 2020 season.
The COVID-19 pandemic has certainly affected all businesses and the way that we conduct our everyday practices making it very important that we all do what is necessary to prevent the spread of COVID-19. I want to thank you “the membership” for your continued patience and cooperation as we do our part during these challenging times.
I also want to thank the Board for their tireless efforts by keeping informed and up to date on information from the Provincial Emergency orders, the Ontario Sailing Association + COAST, Municipal restriction to name a few. We are in constant contact, sharing information, making informed decisions in an ever changing landscape in our efforts to you the membership informed.
The next update will be available following the next Provincial Emergency Order – COVD-19 which is in affect until May 12th.
Information – April15, 2020
Ministry Update: Provincial emergency order order extended for an additional 28 days until May 12th.
Municipal Update: Municipal boat launches closed due to COVID-19
The County of Prince Edward is closing all municipal boat launches, effective 11:59 pm on Tuesday, April 14, to discourage unnecessary recreational travel to the municipality during the COVID-19 pandemic outbreak.
The launches will remain closed until Tuesday, May 12, which lines up with the 28-day extension of the provincial emergency declaration passed earlier today. The municipality will consider whether to lift the boat launch closure at that time.
County by-law enforcement will be monitoring the boat launches to ensure compliance with the closure.
First responders will continue to have access in order to launch their vessels.
All outdoor amenities in parks and recreational areas are closed in the municipality, as per the provincial order, which has been extended to May 12.
Up to date information on The County’s response to the COVID-19 pandemic is posted on The County’s website: www.thecounty.ca/county-residents/covid-19. Information about flooding can be found on the County’s flood watch webpage
PEYC Boat Launch:
May 4th boat launch has been cancelled. Alternate dates are being reviewed and discussed with Napanee Crane as we now must also consider the challenges flood levels may present. The results of the Provincial emergency orders after May 12th will also factor into our decision making. We are reviewing dates between late May the 25th and early June the 13th. We will keep you updated.
Jr. Sail Program:
In consideration of the Provincial Emergency Measures due to the COVID-19 pandemic, the Prince Edward Yacht Club has cancelled the Jr. Sail Program located at the Waupoos Marina for the 2020 season.
Our main focus is for the safety and well being of the children, their families, the instructors, and the many volunteers involved with the programme.
Information – April 12, 2020
Provincial Update – April 11th
Ford extends Ontario’s emergency COVID-19 measures to April 23rd.
Municipal Update – Marinas, Docks & Launches
In consultations with the Municipality please be informed of their updated notices, April 8, 2020.
The Municipal Marinas located in Picton and Wellington will remain closed until further notice.
At this time as well, we are not allowing anyone to tie up to our docks as this will encourage gatherings as well and again, both Marinas are under order to remain closed. This includes the Municipal docks (D & E) located at the Yacht Club.
3-Municipal Boat Launches:
The Municipality will allow access to boat launches. At this time we are going to post signage at each of the Boat Launches with some special instructions to follow. They are going to be monitored and the orders for distancing and gathering will be enforced and if we find they are getting out of hand, they will all be closed. Signs have been installed at the boat launch sites informing the public to:
Stay in their vehicles when waiting to launch
Maintain physical distancing of 2m/6ft at all times
County by-law enforcement will be monitoring the boat launches to ensure compliance with the provincial regulation prohibiting social gatherings of more than five people.
PEYC MARINE FACILITIES – IMPORTANT LAUNCH INFORMATION
Launch 2020 Update
Your PEYC Board is continuing to monitor the rapid evolution of the COVID-19 virus nationally and locally, and it is now evident that the club launch date must be postponed. The Board is continuing to review this issue in light of government and health authority directives and will release further statements in this regard, as the Province adjusts and finally relaxes the current Declaration of Emergency.
PEYC had two dates reserved for possible launch this year, April 20th and May 4th.
I have advised Napanee Crane that we will not proceed with April 20th and that May 4th is tentative but expect that we will again need to reschedule our launch for a date when provincial and municipal restrictions have been eased.
PEYC Docks – Closed until further notice
The Municipality of PEC issued a directive on April 8th that closes all municipally owned docks and marina facilities until further notice. They verbally indicated they would review the policy on April 30th and then again at the end of May, with a June 1st opening being more likely than a sooner date. That includes our D & E Rafts that we manage for the municipality.
The PEYC board has decided we should follow their lead and also close our docks. We expect this situation will likely continue until the end of May. We will continue to watch for legislative easing and monitor developments at marinas and yacht clubs around the province, and provide updates regarding access as available.
Dock Payment – Balance
- As you are aware the normal due date for the balance of your dock payment would be April 15th. The due date has been amended by the PEYC Directors to be the “Launch Date”.
- “Launch date” will be released at a point when we can confirm it will be safe & appropriate to proceed.
- If the dock occupancy restrictions are removed prior to the club’s yard launch date, and you launch your boat earlier by trailer & ramp, your payment due date will be the date you occupy the dock.
- The $250 deposit paid in February will be retained and continue to hold your reserved dock.
- If you decide to cancel your dock contract for this year the $250 deposit will be forfeited, however we will keep your dock reserved for 2021 without extra fees.
- Payments can be made by e-transfer payable to the PrinceEdward Yacht Club, firstname.lastname@example.org.
As you know, a statement from the board making the “boat yard” off limits was issued on March 27th and is in force until April 23rd in accordance with the Provincial emergency measures. The board will issue a follow up statement on or before the 23rd.
Junior Sail Camp
We are continuing to monitor the situation through updates from the Ontario Sailing Association / COAST. We will keep you updated as more information becomes available.
The clubhouse remains closed with no access to washrooms or the chart room.
Membership considerations due to closure.
In consideration of the inconveniences caused by the COVID-19 pandemic measures that have affected the enjoyment of our club activities and reduced services to our membership the board is considering the following:
Membership fees are set at the AGM.
Motion: We propose to the membership a reduction in fees for the year of 2021 in proportion to the number of days or weeks that the Club is closed in 2020. Also, that the capital renovation fees of $50 for full and $25 for social members be omitted for 2021.
Gordon Fox, Commodore PEYC
Updated Information – April 5, 2020
Access to Boat Yard and Launch
April 20th Launch Postponed
The government is ordering all businesses not covered by the updated Emergency Order to close effective as of Saturday, April 4, 2020 at 11:59 p.m. This closure will be in effect for 14 days, with the possibility of an extension as the situation evolves. The County will be enforcing this emergency order. County bylaw enforcement officers will be monitoring recreational facilities and enforcing limits of public gatherings to fewer than five people.
This measure is necessary to prevent the spread of COVID-19 and protect the health of the people of Ontario. Given these latest announcements we must change our plans given that fact that the Prince Edward Yacht Club is a non essential service and the fact that it is near impossible to carry out a safe boat preparation and launch. We have examined our operations and have concluded that we are not confident that we would be able to comply with the five person rule and 6 foot physical distancing requirements. This would certainly create an endangerment for those involved. The health and safety of our membership and their families must remain priority number one.
Therefore, the Prince Edward Yacht Club’s launch scheduled for April 20th will be postponed until a later date. The clubhouse and boatyard will remain closed. We will keep you posted as events are changing on a daily basis.
For those who want to check on their boats you do so at your own risk and it is your sole responsibility to comply with the five person rule and 2m physical distancing. Hydro and water services are not available. I have not received a response as to the closure of the municipal boat launches but the Picton Marina is closed until further notice ie: no pump-out or fuel.
For those who intend to launch their boats and access their docks, further arrangements will be required to deal with the possible high water situation ie: access to docks and compliance with the five person and 2m rule.
Again I want to remind you that all updates will be posted on the Club’s website www.peyc.ca . Click on COVID-19 RESPONSE FROM PEYC. I can update the website remotely and safely from home but will attempt to continue to send out eBlasts from the clubhouse.
Thanks to all Board members for their assistance. We are all doing our best to keep up to date on the latest notices from the Province, Health Officials and our Municipal office. Thanks to those who have contacted us with their suggestions and concerns.
Stay Safe !!!!!
Gordon Fox, Commodore
Members Update April 1st
We hope that you and your family are safe and healthy during theses uncertain times. The situation is changing on a daily basis and we are doing our best to keep up with the latest guidelines and orders from our Provincial government, Local Health Unit and our Municipal government. We will endeavour to keep our membership updated through our website, email and our club’s e-Blasts. Please refer to the website COVID-19 for the most recent updates.
The club house has been closed until further notice with no access to to the chart room or washrooms. Emails and phone messages are being monitored. There are presently no staff in the clubhouse. We would ask that you utilize email if you have any inquiries and we will respond as quickly as possible.
We are requesting that payments be made through e-transfers if possible. We will accept cheques in the mail if e-transfer is not possible. For those who are experiencing financial difficulties due to COVID-19 alternative arrangements for payments can be arranged.
Access to the boatyard is off limits until April 6th. Hopefully, the yard will be accessible after this date with restrictions to allow boaters to prepare their boats for our early launch date of April 20th. In the event of delays we have an alternative launch date of May 4th. Launch is also contingent on whether or not Napanee Crane becomes designated as a non essential service.
A revised set of guidelines has been established for both boatyard work and launch. The guide lines will be posted separately. As to date it is our intent to proceed with the April 20th launch date as scheduled. Refer to the website COVID-19 for the latest updates.
Junior Sailing Camp
We are anticipating the Junior Sailing Camp will proceed and we continue to accept camp registrations. The registration site “Checlick” is being monitored by our Junior Sail Camp Director, Robert Quaiff. However, if the situation changes and we are not able to operate our Junior Sailing Camp, then we would would issue full refunds for all who pre-registered.
Your patience and support is greatly appreciated during this time. Communication is important and we will try our best to stay connected in the days ahead. If you have any specific concerns, questions or suggestions, please do not hesitate to contact us. Contact information is available on the web site.
Note: Refer to PEYC website link COVID-19 RESPONSE FROM PEYC for the most up to date information as I can update this information safely from home. As a backup I will send out an eBlast.
COVID _19 #1
Beaver BLAST! March 27, 2020 Important, Please Read!!!
As many are aware, a provincial Order was issued this week that all non-essential businesses to shut down in an effort to help prevent the spread of COVID-19. The Order came into effect on March 24 at 11:59 p.m.for a period of at least two weeks, until April 07 1159 p.m. This Order extends to Prince Edward Yacht Club as a non-essential business. Accordingly, the club will not re-open as hoped on April 2, 2020.
As added protection to our members and staff, and in accordance with the provincial Order, the club closure will extend to the vestibule, washrooms and boatyard. These areas are closed until the Order is lifted. We acknowledge this is not ideal, but your continued support is appreciated as we all do our part to fight this pandemic.
We will keep you posted via email blasts as our situation changes at PEYC. Should you have any questions or concerns, please feel free to reach out to any one of our board members:
Commodore – Gordon Fox
Vice- Commodore – Moria Coull
Past Commodore – Kevin Simmons
Treasurer – Mike Bowland
Docks / Moorings – Dave Lanning
House Director – Bev Gorsline